Terms and Conditions & Payment Policies

Effective date: 2025-06-04

Thank you for choosing Elsa K Events to style and coordinate your special gathering. Please review the following Terms and Conditions carefully. By submitting a booking request, you agree to all terms and conditions outlined herein.

1. Services Offered

We provide event styling and coordination services for:

  • Luxury Picnics (varied packages)

  • Tea Party Styling (varied packages)

  • Tablescape Styling (for private dining and special events)

Important Notes:

  • We do not provide food or alcoholic beverages.

  • Add-on services may include coordination of catering at an additional fee.

  • We do not provide table, chair or linen rentals for large group tea parties or tablescape styling events. However, we can assist in coordinating rentals with third-party vendors (fee applies).

  • We do not handle delivery or removal of third-party rentals.

  • Rental of serving dishes and tea party tableware is available as an add-on.

2. Booking & Payments

  • All events require a Booking Request Form to be submitted through our website.

  • Upon approval, a non-refundable 50% booking deposit is due immediately to reserve your date.

  • A $100 refundable damage deposit is also required. This will be returned within 5 business days post-event, assuming no damage, loss, or excessive cleaning is needed.

  • The remaining 50% balance is due no later than 7 days prior to your event.

  • Failure to complete final payment by the deadline will result in cancellation without refund.

  • A standard 3% payment processing fee will apply to all events at the time of booking to cover credit card processing costs.

3. Location Requirements & Travel Policy

  • We operate within a 15-mile radius of Portland, OR. A travel fee of $1.50 per mile (roundtrip) will apply for any event located beyond 15 miles, with a maximum travel distance of 30 miles.

  • Event location must be within 40 yards of vehicle access to allow safe and efficient setup.

  • All events must be fully packed up before sunset, unless held at a private venue with sufficient lighting to allow safe breakdown.

4. Cost Estimate & Contract Agreement

  • Clients will receive a Cost Estimate prior to confirmation. This estimate can be adjusted by adding or removing line items.

  • A finalized contract including this Terms and Conditions document will be sent for signature.

  • Client signature is required on the finalized contract prior to the event date.

5. Cancellation & Rescheduling

  • Cancellations made 14 or more days prior to your event are eligible for a partial refund (excluding the non-refundable deposit).

  • Cancellations made less than 14 days prior to your event are non-refundable.

  • Rescheduling may be offered on a case-by-case basis, subject to availability.

6. Damage & Cleanliness Policy

  • Clients are responsible for any loss, theft, stains, or damage to items provided, including but not limited to tableware, blankets, cushions, décor, and rental items.

  • Items will be inspected post-event. Any needed replacements or cleaning fees will be deducted from the damage deposit.

  • All picnic tableware, blankets, and cushions are sanitized and laundered prior to every event to ensure a safe and clean experience.

7. Rental Coordination (Optional Add-On)

  • If you choose rental coordination as an add-on, we will arrange third-party rentals on your behalf.

  • You are responsible for any charges billed by the rental company.

  • We do not provide transport, delivery, or removal services for any third-party rentals.

8. Weather & Safety

  • For outdoor events, we monitor weather forecasts closely. In the event of severe weather, we will work with you to reschedule or offer a modified setup (subject to availability).

  • Clients are responsible for ensuring the selected site is safe and accessible. Permits or permissions (if required) must be arranged in advance.

9. Photography & Testimonials

  • By booking our services, clients grant Elsa K Events permission to photograph and/or video their event setup for use in marketing materials, including social media, website, and promotional content.

  • If you do not wish to be photographed or prefer your event to remain private, please notify us in writing before your event date.

  • A professional photographer can be coordinated as an add-on service for an additional fee.

  • We may use your written testimonials or feedback, with your name and/or event details, for promotional purposes.

10. Client Agreement & Liability

  • By submitting a booking and making payment, you acknowledge and agree to all terms, policies, and limitations outlined in this document.

  • Elsa K Events is not liable for any injury, loss, or damage caused by third-party vendors, natural events, or client negligence.

11. Contact & Communication

If you have any questions or need to make changes to your booking, please contact us promptly at:
  eekebede@gmail.com | (503) 994-4575

We’re excited to bring your vision to life and appreciate your trust in our services.

Client Acknowledgement

By proceeding with your booking and payment, you acknowledge that you have read, understood, and agree to the Terms and Conditions outlined above.